School Secretary II Attendance Secretary
Elko County School District
- POSITION:** School Secretary II - Attendance Secretary
- SCHEDULE:** Full Time - 170 Days
- LOCATION:** Elko High School - Elko, Nevada
- SALARY:** Will discuss with applicant
Career Page: -https://elko.schoolspring.com/
Please note, employers may close jobs on the website at any time.
Summary
Under general direction, performs a variety of complex secretarial and attendance-related duties requiring substantial independent judgment. Responsibilities include maintaining accurate student attendance records, providing administrative support, and performing general accounting and clerical functions while ensuring compliance with district and state regulations.
Minimum/Preferred Requirements
High school graduation or equivalent (e.g., GED, college, technical or trade school transcript, or foreign equivalency).
Three (3) years of progressively responsible secretarial or clerical experience.
Verified keyboarding/typing score of 45 words per minute.
Preferred: Verified dictation score of 80 words per minute.
Preferred: Experience with student information or attendance management systems.
Preferred: Possession of the physical and mental stamina commensurate with the responsibilities of the position.
Preferred: Personal characteristics including poise, professionalism, integrity, flexibility, and appropriate appearance necessary for success in the Elko County School District.
Job Responsibilities/Duties
Plans, organizes, and sets priorities for work; functions effectively both independently and as part of a team.
Interprets, explains, and applies written and oral instructions, procedures, and district policies.
Maintains accurate student attendance records, including daily attendance, tardies, early dismissals, and truancy reports in accordance with district and state requirements.
Communicates with parents/guardians regarding student absences and verifies attendance information.
Prepares and distributes attendance reports to administrators, teachers, and district personnel as required.
Obtains and relays information from visitors regarding their needs and, when necessary, refers them to appropriate administrative staff.
Prepares board items, travel arrangements, and travel reimbursements in accordance with district procedures.
Maintains calendars and schedules appointments, meetings, and conferences.
Composes, prepares, and edits confidential correspondence and complex reports.
Assists in the preparation of the department budget and special program reports.
Coordinates the work of several others in relation to the needs of specific projects or programs.
Utilizes student information and office software systems to maintain accurate records and generate reports.
Ensures compliance with confidentiality requirements, including the Family Educational Rights and Privacy Act (FERPA).
Conforms to safety standards as established by district and regulatory guidelines.
Performs other tasks related to the position as assigned.
Recognize and report hazards and apply safe work practices.
Exercise sound judgment regarding when to act independently and when to refer situations to a supervisor.
Work Environment/Physical Demands
Strength: Sedentary/Light - Exertion of 10-25 pounds of force occasionally, up to 10 pounds frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects.
Work is primarily performed in an indoor office environment with frequent interaction with students, staff, and the public.
Physical Demands: Frequent reaching, handling, repetitive fine motor activities, talking and hearing.
Vision: Frequent near acuity and occasional far acuity. Mobility to work in a typical office setting and use standard office equipment. Vision to read printed materials, VDT screens or other monitoring devices. Hearing and speech to communicate in person or over the telephone.
Environment l Conditions: Climate controlled office setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods.
Hazards: Furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment).
Examples of equipment/supplies used to perform tasks: Various computers, printers, typewriters, telephones, calculators, copy machines, fax machines, filing cabinets/equipment, etc.
Eeo
The Elko County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, or disability and shall extend to working conditions, training, promotion, and terms and conditions of employment. Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in the Human Resource Department. Notification may be made in person, in writing, or by calling: (775) 738-5196.