Executive Assistant to Chief Investment Officer

Executive Assistant – New York, NY

Summary

A private investment and family office platform is seeking a highly organized, detail-oriented Executive Assistant to provide high-level support to a senior investment executive. The ideal candidate will exercise excellent judgment, communicate effectively, manage competing priorities, and handle a wide range of confidential matters with discretion.

This role requires someone who can work independently under pressure, anticipate needs, and provide seamless administrative support in a fast-paced, professional environment

About the Firm

The firm oversees family office activities and invests long-term capital across direct private equity, venture and growth equity, concentrated public market positions, real estate, and other opportunistic transactions. With a permanent capital base and long-term investment perspective, the firm is able to be creative, flexible, and opportunistic in evaluating and executing transactions.The team partners with families, investment offices, management teams, entrepreneurs, and like-minded investors, fostering collaborative professional relationships while maintaining the highest standards of ethics, integrity, and discretion.

Responsibilities

• Manage a complex calendar and keep the senior executive well informed of upcoming commitments, meetings, deadlines, and responsibilities
• Arrange detailed and complex travel itineraries, agendas, and supporting materials for business trips
• Compile documents, briefing materials, and other information needed for meetings and travel
• Follow internal policies and processes, including travel and expense reporting
• Coordinate with compliance and internal teams to obtain required approvals as needed
• Exercise sound judgment when scheduling conflicts or urgent matters arise
• Handle priorities proactively and ensure projects and follow-ups are completed under tight deadlines
• Organize and facilitate team engagements, social activities, outings, and other internal events
• Build strong relationships across internal teams and external stakeholders
• Maintain confidentiality and discretion when handling sensitive information

Qualifications

• 5+ years of experience supporting senior executives
• Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines
• Excellent attention to detail and follow-through
• Strong interpersonal skills and ability to build effective internal relationships
• Excellent written and verbal communication skills
• Proactive problem-solving skills and strong decision-making ability
• Proven ability to handle confidential information with discretion
• Strong client service orientation
• Experience working in a global organization and managing global stakeholders preferred
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience with Adobe Acrobat and Zoom
• Commitment to the highest ethical and professional standards

Benefits

• The firm invests in its employees’ careers, health, and overall well-being.
• Fully paid healthcare benefits
• Generous parental and family leave policies
• Volunteer opportunities
• Support for employee-led affinity groups
• Mental and physical wellness programs
• Tuition assistance
• 401(k) savings program with employer match
• Additional employee benefits and professional development resources