Administrative & Billing Clerk

The Administrative and Billing Clerk is responsible for providing day-to-day administrative support while managing billing, invoicing, and payment records. This role ensures accurate financial documentation, efficient office operations, and professional communication with clients, vendors, and internal staff.

• Prepare, review, and process invoices, billing statements, and payment records
• Maintain accurate financial and administrative files (digital and paper)
• Verify billing information, resolve discrepancies, and follow up on outstanding payments
• Assist with accounts receivable and basic accounts payable tasks
• Answer phones, respond to emails, and handle routine correspondence
• Schedule appointments, manage calendars, and support office coordination
• Enter data into accounting or office management systems with a high level of accuracy
• Support other administrative tasks as needed to ensure smooth office operations

• High school diploma or equivalent (additional coursework in accounting or administration is a plus)
• Previous experience in an administrative, clerical, or billing role preferred
• Strong attention to detail and organizational skills
• Basic knowledge of billing procedures and office software (e.g., spreadsheets, word processing)
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

• Accuracy and confidentiality
• Time management and reliability
• Customer service mindset
• Problem-solving and follow-through